Starting November 23, the USPS will require that all presorted mailing lists be cleaned using the National Change of Address (NCOA) directory. It’s a 95 day rule. Your list needs to get cleaned at least every 3 months. If you’re busted for sending “dirty” mail, your postal discounts will be forfeited, and you’re liable to pay fines or penalties.

Here are the new rules

  • Only “cleaned” lists qualify for standard “bulk” mail discounts
  • Your list must be cleaned at least every 95 days
  • You must use official NCOA data to perform the cleaning
  • You have to keep “cleaning records” on a USPS form

    • Obviously, this is not a do-it-yourself job. It requires special tools and direct access to the most current version of the Postal Service’s Move/Update database.

    NEED TO NCOA UPDATE YOUR LIST? Do it for FREE

    Copies&Ink has special access to the NCOA database. Here’s what we will do to bring you into full compliance:

  • Import your list and check it against the national database
  • Update the addresses of people who have moved
  • Remove any non-mailable addresses
  • Supply you with a complete PDF report of any list changes
  • Send you a copy of the USPS Form 6014, certifying your new list
  • Provide you with a clean, updated mailing list

    • If you choose, we’ll process and mail your materials for the lowest available postage rates.

    Keeping your list clean is a good step along the path to being “green.” You’ll save on postage and printing while less undeliverable mail ends up in the landfill. Besides, wouldn’t you want to know if your customer or prospect has moved (or died)? In any event, you’ll need to certify in writing that your list is ready for prime time.

    FREE NCOA UPDATES
    EFFECTIVE IMMEDIATELY: Copies&Ink will update and certify your list AT NO CHARGE if your project is printing and/or addressing & mailing at Copies&Ink. Contact our customer service department and ask for the NCOA promo. Offer expires Jan 31, 2009, so act today!

    LOW COST NCOA UPDATE SERVICE
    We’re also offering a special $27 rate for NCOA processing only (any list up to 2500 addresses), no printing or mailing services need be purchased to receive this price. Offer valid until Jan. 31, 2000.

    TO GET STARTED or for additional information, fill out our quick form below. You can optionally attach your mailing list file in Excel or text formats.

    Use this Customer Service Link or fill in the form below for additional information. Call us during business hours at: 866-345-COPY. You may attach your mailing list below, our use our special Send Files Menu to transmit your mailing list securely.

    OPTIONAL: Attach your mailing list using the file upload button above.

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